Wedding planning studio
Pearl Craft plans a short season of weddings each year — long-table dinners, garden ceremonies and quiet mornings that run on time. One planner, one wedding per weekend, and a schedule your suppliers can actually follow.
The studio
We plan roughly fourteen weddings a year. That number is deliberate: it means the person you meet at the first call is the person holding the running sheet on the morning of the day, and it means we can sit with your florist and your kitchen instead of emailing them a template.
Most of our couples are planning for sixty to a hundred and forty guests, often at a venue that does not come with an in-house coordinator — a family farm, a restaurant terrace, a hall that needs its chairs carried in. If your venue already has a strong events team, say so in your enquiry; we will tell you honestly whether you need us and for how long.
Collections
Pick the one that matches how much is already decided. If you are between two, choose the smaller and ask us at the first call — moving up is easy, moving down mid-plan is not.
Twelve to eighteen months
Best ifNothing is booked yet, or you are marrying somewhere you do not live.
Last three to four months
Best ifVenue and key suppliers are booked and you want the details handled.
One month, then the day
Best ifYou are hosting the meal yourselves and only want the ceremony to run cleanly.
Fees depend on the date, the collection and how far the venue is from the studio. We quote a fixed figure after the first call — never a percentage of what you spend with your suppliers.
How planning runs
The same sequence for every wedding, compressed or stretched to fit your collection. At each stage you know what we are doing and what we need from you.
Forty-five minutes, free
We ask about the date, the guest number, who is travelling and what you have already committed to. You leave with an honest read on whether your date is workable and which collection fits. We send the fixed quote within two days.
First month after booking
Budget built line by line, priorities ranked, and the shared planning document opened. This is also where we lock the shape of the day — ceremony time, meal time, when the room needs to be clear — because every later decision hangs off it.
The long middle
Shortlists, meetings, tastings and contracts. We read every contract before you sign it and flag the clauses that matter: access hours, weather calls, overtime, minimum spends. Design decisions are made against the budget, not beside it.
Detail and rehearsal
Numbers confirmed, seating finished, and the running sheet circulated to every supplier with arrival windows and contacts. We walk the venue with you, mark where things stand, and agree the wet-weather plan in writing.
Setup to handback
We arrive before the first supplier and stay past the last. You are not asked to make decisions or answer questions on the day. Afterwards we return hire items, close out final invoices and send you the collected supplier files.
Recent work
Different venues, different budgets, same approach. Names withheld at our couples' request.
Practical notes
Answers we give on most first calls. Read them before you enquire and your enquiry will be a much shorter conversation.
We plan weddings within about a three-hour drive of the studio without any travel charge. Beyond that we add a flat travel and accommodation figure to the quote, agreed up front — it is never billed afterwards as an extra. We plan two or three weddings abroad a year and those are quoted individually.
Everything you buy from a supplier: venue, food, drink, flowers, hire, photography, music, stationery, transport, celebrant fees. We do not mark those up or take commission, and you pay suppliers directly so you hold the contracts. The fee covers our planning time, the day-of team and our travel within the standard radius.
Sometimes not, and we will say so. A venue coordinator looks after the venue's interests and usually the venue's hours — they are not responsible for your florist arriving on time, your grandmother's lift home, or what happens if the ceremony runs twenty minutes late. If your venue team genuinely covers all of that, Ceremony Only or nothing at all may be the right answer.
Final guest numbers go to the kitchen twelve to fourteen days before the wedding, depending on your caterer's contract. Seating can move until seven days out, and we keep a printed plan that can be adjusted on the morning for genuine late changes. Anything earlier than that is us being tidy, not a deadline.
Every outdoor wedding gets a written wet-weather plan at the six-week stage, including where the ceremony moves to, how long the move takes, and who calls it. The call is made at a fixed hour on the morning by us with you, not debated at midday by thirty people. Marquee and cover holds are placed early where the season warrants it.
No. We bring three options at different price points for each role and explain the trade-offs; you choose. If you already have someone you love, we work with them. The only thing we insist on is a written contract and proof of insurance where the venue requires it.
For Full Season and Final Quarter, two of us: the planner you have worked with throughout, plus a second planner who handles setup and suppliers so your planner stays with you and the schedule. Ceremony Only is one planner, present from setup through the ceremony and group photographs.
After the first call we hold your date for ten days at no cost. A signed agreement and a deposit of a quarter of the fee confirms it; the balance is split into two payments, the last one a month before the wedding. If you need to move the date, we carry everything to a new date in the same or next season at no additional planning fee, subject to availability.
Enquire
Send the basics and we will reply within two working days with whether the date is open, which collection we would suggest, and a fixed fee. If your date is already taken we will tell you straight away rather than leaving you waiting.
Enquiries for 2027 spring dates are being answered first. There is no charge for the first call and no obligation after it.